ICAA : Constitution

Article I. NAME

Section 1. Officially organized in 1958 as the Independent College Alumni Association of Ohio, the name of the organization was changed in 1980 to the Independent College Advancement Associates (I.C.A.A.).

Article II. MISSION STATEMENT

Section 1. The mission of ICAA is to enhance the professional development of its members and their understanding of issues facing private higher education and institutional advancement.

Article III. OBJECTIVES

Section 1. To facilitate interaction among professionals in the multifaceted areas of alumni relations, communications and philanthropy.

Section 2. To plan and host meetings, seminars, and conferences in order to facilitate and share information on developing trends and technology, assessment and evaluation, and management of institutional advancement.

Section 3. To engage in activities which are of mutual benefit to member institutions and the professionals of institutional advancement.

Article IV. MEMBERSHIP

Section 1. Membership in the organization is open to:

a. Independent colleges, universities and seminaries.

b. Like institutions in other states as approved by the Executive Committee of the Association.

c. Individuals who are in the field of institutional advancement or higher education as approved by the executive Committee of the Association.

Section 2. To be a member, colleges, universities and individual members shall agree:

a. To abide by this Constitution and the actions of the Executive Committee.

b. To pay the dues or assessments as agreed upon by the Executive Committee each year.

Section 3. Each institution shall designate its members. Any number of members may be designated. The membership of the Association shall be published and distributed annually.

Article V. MEETINGS

Section 1. The Association shall meet at least annually, or at the call of the President or upon a petition of any five institutional members. Notices of all meetings shall be mailed to all members of the Association at least thirty days prior to the meeting.

Section 2. Any number of representatives from member institutions may attend any meeting of the Association.

Article VI. OFFICERS

Section 1. The officers of this organization shall consist of a President, President-elect, Secretary, and a Treasurer. The term of office shall be for one year, beginning September 1. The Treasurer and Secretary may be re-elected for additional terms.

Section 2. Members of the organization at the annual meeting of the Association will elect a President-elect, a Secretary and the Treasurer. There will be automatic succession of the office of President-elect to President.

Section 3. The election of officers shall be held at the annual meeting of the Association. The Executive Committee shall endorse a single slate of officers. Additional nominations may be made from the floor.

Section 4. The President shall preside at all meetings, whenever possible, and perform the customary duties of the office, including preparing an annual operating budget to be approved by the Executive Committee.

Section 5. The President-elect will serve as the Summer Workshop Conference Chair for the year he or she serves as President-elect. The President-elect shall assist the President and shall assume the duties and responsibilities of the President in his or her absence, inability to serve, or at the request of the President.

Section 6. The Secretary shall keep all the minutes and records of this organization including the annual preparations and publications of the membership directory and assume all the usual duties of the office.

Section 7. The Treasurer shall mail statements on dues and accounts, receive and record payments, and report on finances to the Executive Committee and Association.

Article VII. EXECUTIVE COMMITTEE

Section 1. The President, President-elect, Secretary, Treasurer, and the Immediate Past President shall be voting members of the Executive Committee. The President will appoint three at-large voting members who will serve two-year terms. These appointments shall be from the general membership and should reflect the diverse professional backgrounds of the organization. Appointments to fill unexpired terms will be made by the President.

Section 2. The 11-member Executive Committee shall act for the Association between meetings of the latter. Such actions shall be reported for approval at the next meeting of the Association.

Section 3. The Executive Committee shall meet quarterly. Additional meetings shall be held by call of the President.

Section 4. The President may invite other members, such as those involved with the planning of events or meetings, to attend Executive Committee meetings.

Article VIII. COMMITTEES

Section 1. The Nominating Committee shall consist of the outgoing President, President-elect, and a Past President of the organization.

Section 2. The President-elect will appoint committee members to coordinate and facilitate the Summer Workshop.

Section 3. The president, with the approval of the Executive Committee, may appoint committees to advance the mission and objectives of the organization.

Article IX. FINANCES

Section 1. The fiscal year of this organization shall be September 1st to August 31st.

Section 2. All financial expenditures shall be reviewed and approved by the Executive Committee.

Section 3. Annual dues shall be assessed by action of the Executive Committee. The Treasurer shall send out statements for dues immediately after they are assessed. They are payable within thirty days after the statement is received. At each annual meeting of the Association, the Treasurer shall report on non-payment of dues or assessments.

Section 4. Expenses incurred by the elected officers and ICAA committee members in travel, communications, etc., for work done for this organization, that cannot properly be charged to the member institutions with which they are affiliated, shall be itemized and submitted for payment to the Treasurer.

Article X. AMENDMENT OF CONSTITUTION

Section 1. This constitution may be amended by a majority affirmative vote of the member institutions. Each member institution shall have one vote. Voting on proposed changes may be accomplished by mail ballot or at the annual meeting of the Association. In either case at least four weeks shall elapse between written notification of the proposed changes and the deadline for the return of the ballots.

Revised 6/16/1993; 8/16/2002




		Article I. NAME Section 1. Officially organized in 1958 as the Independent College Alumni Association of Ohio, the name of the organization was changed in 1980 to the Independent College Advancement Associates (I.C.A.A.). Article II. MISSION STATEMENT Section 1. The mission of ICAA is to enhance the professional development of its members and their understanding of issues facing private higher education and institutional advancement. Article III. OBJECTIVES Section 1. To facilitate interaction among professionals in the multifaceted areas of alumni relations, communications and philanthropy. Section 2. To plan and host meetings, seminars, and conferences in order to facilitate and share information on developing trends and technology, assessment and evaluation, and management of institutional advancement. Section 3. To engage in activities which are of mutual benefit to member institutions and the professionals of institutional advancement. Article IV. MEMBERSHIP Section 1. Membership in the organization is open to: a. Independent colleges, universities and seminaries. b. Like institutions in other states as approved by the Executive Committee of the Association. c. Individuals who are in the field of institutional advancement or higher education as approved by the executive Committee of the Association. Section 2. To be a member, colleges, universities and individual members shall agree: a. To abide by this Constitution and the actions of the Executive Committee. b. To pay the dues or assessments as agreed upon by the Executive Committee each year. Section 3. Each institution shall designate its members. Any number of members may be designated. The membership of the Association shall be published and distributed annually. Article V. MEETINGS Section 1. The Association shall meet at least annually, or at the call of the President or upon a petition of any five institutional members. Notices of all meetings shall be mailed to all members of the Association at least thirty days prior to the meeting. Section 2. Any number of representatives from member institutions may attend any meeting of the Association. Article VI. OFFICERS Section 1. The officers of this organization shall consist of a President, President-elect, Secretary, and a Treasurer. The term of office shall be for one year, beginning September 1. The Treasurer and Secretary may be re-elected for additional terms. Section 2. Members of the organization at the annual meeting of the Association will elect a President-elect, a Secretary and the Treasurer. There will be automatic succession of the office of President-elect to President. Section 3. The election of officers shall be held at the annual meeting of the Association. The Executive Committee shall endorse a single slate of officers. Additional nominations may be made from the floor. Section 4. The President shall preside at all meetings, whenever possible, and perform the customary duties of the office, including preparing an annual operating budget to be approved by the Executive Committee. Section 5. The President-elect will serve as the Summer Workshop Conference Chair for the year he or she serves as President-elect. The President-elect shall assist the President and shall assume the duties and responsibilities of the President in his or her absence, inability to serve, or at the request of the President. Section 6. The Secretary shall keep all the minutes and records of this organization including the annual preparations and publications of the membership directory and assume all the usual duties of the office. Section 7. The Treasurer shall mail statements on dues and accounts, receive and record payments, and report on finances to the Executive Committee and Association. Article VII. EXECUTIVE COMMITTEE Section 1. The President, President-elect, Secretary, Treasurer, and the Immediate Past President shall be voting members of the Executive Committee. The President will appoint three at-large voting members who will serve two-year terms. These appointments shall be from the general membership and should reflect the diverse professional backgrounds of the organization. Appointments to fill unexpired terms will be made by the President. Section 2. The 11-member Executive Committee shall act for the Association between meetings of the latter. Such actions shall be reported for approval at the next meeting of the Association. Section 3. The Executive Committee shall meet quarterly. Additional meetings shall be held by call of the President. Section 4. The President may invite other members, such as those involved with the planning of events or meetings, to attend Executive Committee meetings. Article VIII. COMMITTEES Section 1. The Nominating Committee shall consist of the outgoing President, President-elect, and a Past President of the organization. Section 2. The President-elect will appoint committee members to coordinate and facilitate the Summer Workshop. Section 3. The president, with the approval of the Executive Committee, may appoint committees to advance the mission and objectives of the organization. Article IX. FINANCES Section 1. The fiscal year of this organization shall be September 1st to August 31st. Section 2. All financial expenditures shall be reviewed and approved by the Executive Committee. Section 3. Annual dues shall be assessed by action of the Executive Committee. The Treasurer shall send out statements for dues immediately after they are assessed. They are payable within thirty days after the statement is received. At each annual meeting of the Association, the Treasurer shall report on non-payment of dues or assessments. Section 4. Expenses incurred by the elected officers and ICAA committee members in travel, communications, etc., for work done for this organization, that cannot properly be charged to the member institutions with which they are affiliated, shall be itemized and submitted for payment to the Treasurer. Article X. AMENDMENT OF CONSTITUTION Section 1. This constitution may be amended by a majority affirmative vote of the member institutions. Each member institution shall have one vote. Voting on proposed changes may be accomplished by mail ballot or at the annual meeting of the Association. In either case at least four weeks shall elapse between written notification of the proposed changes and the deadline for the return of the ballots. Revised 6/16/1993; 8/16/2002
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