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Below are the most recent position openings posted by ICAA member institutions. If you wish to receive more information about a listing, follow the instructions specified in the listing or use the contact information to talk with someone at the institution concerning the position.

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Database Manager (FULL TIME)

Otterbein University | Westerville, OH | Posted August 27, 2025

DESCRIPTION

Otterbein University’s Advancement office is poised to begin a conversion to Slate for Advancement.  The Database Manger will play a key role in overseeing data extraction while assisting the Executive Director, Advancement Services with the migration processes. Collaboration with stakeholders (IT teams, advancement and other team members) to align technical requirements with business goals will be critical. 

During the transition, assists with maintaining the current system (Momentive, Millennium) and corollary products licensed for use by the advancement team including GiveCampus.

Requires 3+ years of experience in database administration, proficiency in SQL/ETL processes. Strong analytical skills for troubleshooting and optimizing data workflows are essential. Experience in higher education enhances candidacy as does experience with Slate CRM.

Post-conversion, this role will be responsible for overseeing the management, optimization, and integrity of the Slate CRM system for all Institutional Advancement departments (Development, Engagement, and Advancement Services). The goal being to help the division increase donor acquisition and fundraising dollars and increase efficiency while decreasing departmental costs such as postage/printing, labor, and licensing fees. Help provide visualization and understanding of complex datasets using tools like Power BI; works closely with the University's Information and Technology Services Department (Ellucian) by performing the following duties:

JOB RESPONSIBILITIES

ESSENTIAL DUTIES AND RESPONSIBILITIES post conversion includes the following.  Other duties may be assigned.

50% Administration and System Support 

Monitors system performance, troubleshoots issues, and performs regular data integrity checks, collaborating with effected departments and the University’s Office of Information Technology Services (ITS) to achieve resolution; Oversees the management, optimization, and integrity of the Slate CRM system, ensuring smooth operation and performance; facilitates ongoing development of the CRM, implements new features; installs, implements, and supports any additional software particularly as it relates to fundraising purposes within the Institutional Advancement division; Ensure system compliance with university policies, security standards, and best practices. Leads PCI discussions and develops a comprehensive plan for departmental compliance.

20% Acts as a primary technical resource for Institutional Advancement’s administrative computing applications 

provides ongoing support, including installation of software upgrades and fixes, and maintains the database and other Advancement software for 7x24 availability; contributes to policies and procedures designed to ensure consistent data architecture to promote high quality, maintainable application components; Oversees compliance with security standards and manage exclusive permissions, such as Security Administrator roles; Configures and customize Slate, including user accounts, permissions, and roles; Ensures data security, integrity, and compliance with institutional policies; contributes to the design and implementation of a security plan for Advancement systems;

20% Serves as the division’s primary data manager 

Manages data operations, including importing, exporting, and updating student, parent, and faculty/staff data ensuring accuracy and consistency across systems; Develops and runs complex queries and generates reports to support advancement workflows and data-driven decision-making; Oversees yearly cycle preparation, system updates, and operational efficiencies within the system; Implements internal and external technologies for monitoring, tracking and reporting the progress toward meeting the Division of Institutional Advancement’s goals and the University’s return on investment in the Division which includes maintaining and enhancing the division’s Power BI dashboards;. 

10% Adheres to all University and departmental policies and procedures, maintains the highest level of confidentiality; Collaborate with IT, advancement, and other stakeholders to enhance system functionality and integrate with other institutional systems; keeps abreast of the latest trends in technology used by business and peer institutions; Serves as a member of the Otterbein University AI task force Serves on institutional committees as assigned; other duties as assigned.

 

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE: Required: Bachelor’s degree in computer science or a related technical field with at least 3 years of experience, proficiency in SQL/ETL processes, as well as practical knowledge of database administration, strong analytical skills for troubleshooting and optimizing data workflows, and related experience in advanced technologies, application design, and analysis; Experience in higher education enhances candidacy.

MISSION CRITICAL COMPETENCIES: 

Accountability and Professionalism:

• Follows through on assignments and takes ownership of work. 
• Adheres to procedures, best practices, and honors work schedules. 
• Shows commitment to being dependable, professional, and a responsible colleague. 
• Completes work in a timely manner, within established deadlines, and uses the resources available. 
• Dedicates effort toward professional development. 
• Demonstrates flexibility and adaptability. 

 Collaboration and Teamwork:

• Effectively builds partnerships and successfully works collaboratively with others to accomplish shared goals. 
• Demonstrates the ability to work well in teams both within and outside of the department to achieve the best possible outcomes.
•  Communicates effectively and professionally.

Diversity and Inclusion:

• Recognizes the value that different perspectives and cultures bring to our University community. 
• Seeks to understand different perspectives and cultures. 
• Helps create a workplace that recognizes and encourages diversity. 
• Is sensitive to cultural norms, expectations, and ways of communicating.

Integrity and Trust: 

1. Treats people with respect, maintains confidentiality, and inspires the trust of others.

Job Knowledge: 

• Demonstrates quality product including accuracy and thoroughness in work required for the position. 

1. Works with diligence and identifies opportunities to streamline or improve processes.

CERTIFICATES, LICENSES, REGISTRATIONS: N/A

LANGUAGE SKILLS: Must demonstrate excellent verbal and written English skills including grammar.

MATHEMATICAL SKILLS: Must be competent in general math and have the ability to use excel.

TECHNICAL SKILLS: Required: Expertise in Windows 10, Office 2010 products, client/server networks on a Windows operating system, web browsers (PC, Apple and mobile), RDBMS, mobile technologies, social media, SSL websites, SSIS, SSMS, and cloud computing. 

Prior work experience in a fund-raising and/or non-profit organization preferred. Knowledge of general office procedures.  Must take pride in and be thorough in quality of work produced; must be able to use general office equipment including office PC, copier, telephone, etc.

REASONING ABILITY: Demonstrated ability to meet deadlines and work independently; must be able to interact positively with a variety of constituencies; demonstrated ability to work well in team environments; must possess excellent attention to detail; must possess excellent customer service skills; must exercise initiative and independent judgment in unusual or new situations.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to talk or hear, sit, reach, and use repetitive motions of hands and wrists. The employee must occasionally stand, walk, stoop or bend. The employee must occasionally lift and/or carry up to twenty pounds and occasionally push and/or pull up to twenty pounds. This position requires close vision.  Must be able to meet regular and predictable attendance standards.

WORK ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.   Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Duties are performed in an environmentally controlled office setting; 

SUPPLEMENTAL INFORMATION

This description is intended to indicate the kinds of tasks and levels of work difficulty that will be required of positions that will be given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of any supervisor to assign, direct and control the work of employees under supervision. The use of a particular expression or illustration describing duties shall not be held to exclude other duties not mentioned that are of similar kind of difficulty.

Otterbein University is an Equal Opportunity Educator and Employer.

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Associate Director of Annual Giving (FULL TIME)

Oberlin College | Oberlin, OH | Posted August 11, 2025

The Office of Annual Giving at Oberlin College and Conservatory seeks applications for the position of Associate Director of Annual Giving. This is a full-time 12-month Administrative and Professional Staff position in the Office of Advancement, reporting to the Director of Annual Giving. The Associate Director of Annual Giving will be primarily responsible for developing and executing a comprehensive direct mail and email program. This position will also act as project manager for Oberlin’s annual day of giving, All In For Oberlin. In conjunction with the Director of Annual Giving and annual giving team members, construct and execute a College-wide annual plan for direct mail, email, telephone, text, and crowdfunding solicitation programs within the context of the overall annual giving goal. Plan and execute Oberlin’s annual day of giving, All In For Oberlin. Write solicitation copy and work closely with the Office of Communications to determine design needs and manage timelines. Partner with the Parent & Family Giving team to plan and execute annual giving solicitations for parents. Assess appeal performance and recommend actions to be taken as a result of that information. Participate in departmental meetings and assist with campus events, including class reunions, homecoming/commencement, and others as needed. Undertake additional projects and duties as directed. Required Qualifications Bachelor’s degree and three or more years of professional experience in fundraising. Proven ability to develop and execute fundraising campaigns with measurable success. The ability to meet deadlines while managing multiple priorities and complex projects simultaneously. The ability to work both independently and collaboratively in a team-oriented environment and with others within the Advancement division and across campus. Excellent written communication skills with the ability to write and edit solicitation and cultivation materials, correspondence, and reports. Ability to analyze and summarize data, recognize patterns and significant data points, and make recommendations based on the information. Demonstrated proficiency with Microsoft suite of applications; willingness to learn new programs and applications. A generous compensation package will be offered to the successful candidate, including an excellent benefits package, tuition remission for eligible dependents, and 35 days of paid PTO. Click here to learn more and apply: https://jobs.oberlin.edu/postings/16520

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Associate Director of Regional and Young Alumni Engagement (FULL TIME)

Oberlin College | Oberlin, OH | Posted August 5, 2025

The Office of Advancement at Oberlin College and Conservatory seeks applications for the position of Associate Director of Regional and Young Alumni Engagement. This is a full-time, continuing, 12-month, Administrative & Professional Staff position reporting to the Reunion & Class Giving Director. The Associate Director will lead key alumni engagement programs, with a focus on regional activities and young alumni, to strengthen alumni connections with Oberlin College and Conservatory as well as encourage support of Oberlin through volunteerism and philanthropy. This role is responsible for leading and managing three core areas: 1. Oberlin’s regional alumni activities program; 2. Student-to-alumni transition initiatives; and 3. Specific young alumni and other community-building initiatives. Additionally, the Associate Director will collaborate with and support alumni engagement efforts led by other members of the Alumni Engagement team. Regional Activities Develop, lead, implement, and assess a comprehensive regional alumni engagement strategy. This strategy will support the oversight of established alumni clubs, the identification and development of regional alumni volunteers in key markets, and the implementation of activities to increase volunteer-driven Oberlin alumni regional events. Work will entail recruiting, training, equipping, and retaining volunteers, as well as identifying opportunities where they may grow their volunteer service (in areas such as Admissions and Career Exploration and Development support, among others) and philanthropy. Identify opportunities where affinity-based, admissions supporting, or alumni career supporting goals and activities can be implemented within regional gatherings and programs. Work with Oberlin’s Athletics Department to maximize efficiency in planning and effectiveness in executing regional events. Student-to-Alumni Transition Programming Lead Oberlin’s student-to-alumni transition initiatives, working with partners across campus to develop communications and educational opportunities that prepare students to graduate and remain informed, connected, and engaged alumni. Community Building Initiatives Serve as the Alumni Engagement team member charged with ensuring that young alumni (roughly defined as graduates of the last decade) are taken into account as volunteer opportunities are identified and promoted, reunion plans are made, regional activities are selected and conducted, communications are created, and “purely for fun” engagement initiatives are designed. Manage Oberlin’s online Alumni-Owned Business Directory and identify opportunities where this tool can support Oberlin’s Advancement Division goals. Serve as the staff liaison to the “Obies Out Front” volunteer work group of Oberlin’s Alumni Leadership Council. (“Obies Out Front” promotes public appearances such as concerts, performances, book-signings, and similar activities conducted by Oberlin alumni around the world.) Work with various campus partners to implement community-building initiatives. A generous compensation package will be offered to the successful candidate, including an excellent benefits package, liberal vacation time, and tuition remission for eligible dependents and 35 days of paid PTO. For more information and to apply: https://jobs.oberlin.edu/postings/16520

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Assistant Director of Donor Engagement and Alumni Relations (FULL TIME)

Case Western Reserve University | Cleveland, OH | Posted July 23, 2025

Visit https://case.edu/hr/careers and search for Job posting #13830 for additional details and to apply today Job description: Working under general direction, the assistant director of donor engagement and alumni relations will direct, manage, and oversee a comprehensive donor and alumni engagement program for the College of Arts and Sciences and its $300+ million endowment. Duties include working collegially with university alumni and donor relations, the Case Alumni Association, and University Marketing and Communications to manage events, publications, and programs for advancement initiatives, as well as managing engagement efforts encompassing an international pool of alumni and donors. The assistant director works closely with the dean of the college, associate and vice deans, managers, and all directors to assist with donor and alumni engagement, with a focus on stewardship of major gift fundraising. The assistant director will plan engagement activities and events for the department which will include executing stewardship activities to recognize and engage college alumni, donors, and friends to encourage their financial support. ESSENTIAL FUNCTIONS 1. Initiate and manage customized stewardship strategies for a portfolio of donors. Identify and plan opportunities to engage donors and alumni annually with visits, events, calls, and/or special reporting as appropriate from the university. Partner with major gifts officers, senior director of donor engagement and alumni relations, and other development colleagues as necessary and oversee customized stewardship and alumni activities based on donor relationships. Direct and execute stewardship outreach that works in tandem with the university’s major gift cultivation efforts. Make recommendations and coordinate donor and/or beneficiary recognition at/participation in special visits and event programming.(40%) 2. Plan and manage College of Arts and Sciences donor recognition and alumni relations programs, events and other activities that connect alumni and donors to the College of Arts and Sciences and that enhance overall philanthropic giving. Develop multi-faceted strategies to thank and recognize donors through print and digital media, including ideas for repurposing content for other stewardship projects. Coordinator all necessary activities and collaborate with development colleagues and other internal partners to engage students, faculty and staff in creative gratitude stories and messaging. Create content to be sent to donors through various print and digital media and manage distribution of messaging. (20%) 3. Coordinate, under the direction of the Senior Director and/or Vice Dean of the college, the execution of college stewardship activities and cultivation events and support special events as needed (15%) 4. Ensure personal and mass communications are accurate and timely and reflect the appropriate branding of the college and university. Work with the marketing and communications team to develop a broad range of collateral and manage alumni email campaigns. Provide oversight and manage execution of donor acknowledgments and other high-level correspondence from senior leadership. Serve as the point of contact for colleagues in the schools, college, and other departments managing written donor communications. Maintain donor salutation and signature preferences, address changes, etc. for the dean, vice dean, and other external relations officers. (15%) 5. Partnering with the senior director, and coordinating with the CWRU Alumni Association, plan and execute activities related to Homecoming and Reunion weekend, including volunteer coordination and management. Track all college events and communicate them to the Alumni Association (10%)

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Director of Annual Giving (FULL TIME)

Davis and Elkins College | Elkins, WV | Posted July 9, 2025

Director of Annual Giving Davis & Elkins College | Elkins, WV Department: Institutional Advancement Reports To: Vice President for Institutional Advancement Employment Type: Full-time, Exempt Davis & Elkins College is seeking a dynamic and strategic Director of Annual Giving to lead the development and execution of annual fundraising initiatives that support the College’s mission and long-term goals. This role is central to growing alumni participation, donor retention, and annual giving revenue through the D&E Fund. About the Role: As a key member of the Institutional Advancement team, the Director of Annual Giving will lead all aspects of annual giving strategy—from designing campaigns and growing donor participation to managing special initiatives like Giving Day and reunion giving. The role requires a creative and data-driven leader with a passion for philanthropy and a commitment to building lifelong donor relationships. Key Responsibilities: • Drive annual giving growth through innovative outreach, targeted engagement, and donor-centric campaigns • Manage programs for recent graduates (GOLD), recurring monthly donors, and other affinity-based groups • Collaborate across departments to align messaging and support College-wide fundraising efforts • Oversee donor stewardship strategies that prioritize retention and loyalty • Use performance metrics and donor data to inform strategy and report on outcomes Qualifications: • Bachelor’s degree required; advanced degree or CFRE a plus • Minimum 5 years of experience in annual giving or nonprofit development (higher ed preferred) • Demonstrated success leading fundraising campaigns and working with diverse donor populations • Proficiency with donor databases (e.g., Raiser’s Edge, Slate) and campaign analytics • Excellent written, verbal, and interpersonal communication skills Preferred Attributes: • Experience working with young alumni and volunteers • Strategic thinker with a creative, goal-driven approach to fundraising • Passion for education, engagement, and the power of philanthropy Apply Now: Interested candidates should apply at https://www.dewv.edu/employment. Applications will be reviewed as received, and the position will remain open until filled.

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Associate Director of Affinity Engagement (FULL TIME)

Denison University | Granville, OH | Posted December 21, 2023

Visit https://employment.denison.edu/postings/4605 for a complete job description and application information.

The Associate Director of Affinity Engagement is responsible for managing affinity-based alumni networks, events, volunteers, communications, and programs. Affinity programming is focused on cohorts of alumni with a shared interest or experience. This position will manage affinity-based volunteers and committees while strategically developing programs and communications to engage, connect and inform.

Essential Job Functions:

The Associate Director of Affinity Engagement is a member of the Alumni Engagement Programming team and plays an important role in successfully executing the strategic priorities for alumni engagement. The position is a member of the Alumni and Family Engagement Office and the Division of Institutional Advancement.

• Inform strategic direction focused on engagement, proactive “customer” service, communication and responsiveness to the needs of Denison’s alumni community.
• Tracks affinity programming metrics, using consistent data to inform long-term planning.
• Assesses the effectiveness of existing alumni affinity programs to determine better pathways for successful engagement.
• Partners with colleagues to identify and foster alumni engagement synergies across Advancement and with campus partners (i.e. Annual Giving, Athletics, Knowlton Center, etc.)
• Advise alumni interested in forming a shared interest group.
• Supports planning and execution of affinity events, regionally and on-campus. Partners with Advancement Communications and Events on budget, marketing, content and implementation.

• Responsible for nurturing and maintaining key relationships with leadership of alumni affinity groups.
• Guides senior volunteer leaders in building strong leadership teams, to ensure a volunteer pipeline for sustained success.
• Advises and consults with volunteer leaders on a range of issues including annual programming, volunteer recruitment and retention, best practices, University policies, and event planning and communications strategies in collaboration with divisional and campus partners.
• Convenes affinity group leaders regularly to provide training opportunities, share annual priorities, key initiatives and events, recent learnings, and opportunities for collaboration.

• Partners with AFE’s Senior Associate Director, Marketing & Communications and Advancement
• Communications to ensure consistent, relevant, and timely communications for affinity programming.
• Partners with affinity volunteers to create relevant marketing and communication materials and timelines.

• With the Director of Alumni Engagement Programming, manage the day-to-day budget for affinity programming.
• Regularly assess affinity networks, report key findings to Alumni & Family Engagement and Institutional Advancement leadership. Research and implement industry best practices to achieve success.
• Assist with and attend “all-hands” Alumni Engagement events, Big Red Weekend, Family Weekend, Reunion, Alumni Council meetings, special on-campus events/conferences, and volunteer leadership assemblies.

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Senior Philanthropy Advisor (FULL TIME)

Baldwin Wallace University | Berea, OH | Posted March 8, 2022

Senior Philanthropy Advisor

Job Summary: Reporting to the Assistant Vice President for Philanthropy, the Senior Philanthropy Advisor is responsible for identifying, cultivating, soliciting, and stewarding current and potential donors to secure major gifts in support of Baldwin Wallace University’s strategic priorities and fundraising initiatives.  The Senior Philanthropy Advisor is an experienced fundraising professional who will manage a portfolio of approximately 100-150 active donors and prospects with special emphasis on securing major and principal gifts for the University.

 

Essential duties, tasks and responsibilities: 

• Manages a portfolio of approximately 100-150 active donors and prospects with specific goals and benchmarks intended to secure annual, major, planned, and estate gifts; along with determining their level of support and engagement. 
• Identifies, cultivates, solicits, and stewards major gifts on behalf of the University.
• Organizes prospect visits efficiently and strategically.   Includes key BW faculty, staff, leadership, and/or trustees as appropriate in order to build relationships and secure gifts.    Communicates with all parties via briefings, cultivation and solicitation plans/updates, and donor correspondence.
• Records fundraising progress via contact reports, cultivation and solicitation updates, correspondence, and other documentation; recording this information in Raiser’s Edge.  
• Regularly meets with the AVP for Philanthropy and Director of Prospect Development regarding prospect assignments, portfolio reviews, cultivation and solicitation strategies, and general fundraising progress.
• Requests and makes effective use of prospect research as appropriate.
• Communicates with Prospect Development and Data Analytics staff regarding information updates to donor or prospect records.
• Strives to meet and exceed goals for quality monthly visits, yearly proposals.
• Travels regionally and nationally to meet current and prospective donors.
• Monitors travel budget and expenses.  
• Builds and maintains an in-depth knowledge of BW, its funding priorities, and giving opportunities in order to articulate a compelling case for support to all constituents. 
• Collaborates with Alumni Engagement and other campus partners to engage alumni and friends in meaningful ways, and encourage increased levels of involvement and philanthropic support.
• Other duties and special projects as assigned

 

Full position description, qualifications and application instructions may be found here.